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Every household, one notice board.

Keep residents informed, book the clubhouse, record dues and keep the bylaws and minutes in one place. The committee works on the web; every resident carries the society in their pocket.

Get startedSee the mobile app

Why society communities choose VibeMind

  • Residents and households

    Every resident and every unit as a household, with who lives where and who to contact, shown according to the visibility each person chose.

  • Notices and approvals

    Publish notices, pin the urgent ones and review resident posts before they appear, so the board stays useful.

  • Facilities and bookings

    The clubhouse and the hall with availability, clash checks and committee approval, so nobody is double-booked.

  • Dues and contributions records

    Maintenance dues and contributions paid through the society’s own channels are recorded, reconciled and summarised for each household.

  • Committees and rosters

    Committees with their members, and rosters for festival evenings, clean-up drives and the annual meeting.

  • Documents

    Bylaws, minutes and circulars with versions, and share links that expire when you want them to.

On the web — for leaders and administrators

Committee members, treasurers and administrators run the society from a desk: the dashboard, the household register, the dues ledger, bookings and approvals.

  • community.example/app

    Dashboard

    Your community at a glance

    New announcement

    Members

    1,284

    +3.2% vs previous period

    Households

    412

    +1.1% vs previous period

    This month

    7 events

    2 upcoming vs previous period

    Contributions

    ₹2.4L

    −4% vs previous period

    Upcoming events

    • Community picnicRiverside park · 10:0086 going
    • Volunteers meetingHall B · 18:3024 going
    • Sunday gatheringMain hall · 09:00212 going

    Recent activity

    • Anna Mathew joined the welcome team
    • Harvest gathering was published
    • Welfare fund statement was issued
    Illustrative example

    Dashboard and reports

    Households, dues status, bookings and activity in one place, with CSV export.

    Saves you building the same spreadsheet before every meeting.

  • community.example/app

    Members

    1,284 people · 412 households

    Add member
    NameStatusHouseholdCity
    Anna MathewActiveMathewKochi
    Ben ThomasPendingThomasPune
    Carla VargheseActiveVarghesePala
    Daniel KurianInactiveKurianKozhikode
    Illustrative example

    Residents and households

    Edit profiles, manage households and units, and set who can see what.

    Saves you the paper register and the phone calls.

  • community.example/app

    Events

    Plan services, gatherings and series

    New event
    • Community picnicRiverside park · 10:00 – 14:0086 / 120Published
    • Volunteers meetingHall B · 18:3024 / 40Published
    • Sunday gatheringWeekly series · Main hall212Published
    • Youth camp briefingHall A · 17:000 / 60Draft
    Illustrative example

    Meetings and society events

    Plan meetings, festival evenings and recurring events, track RSVPs and attendance.

    Saves you re-creating the same event every month.

  • community.example/app

    Contributions

    Recorded through your own channels

    Record contribution

    Received this month

    ₹9,000.00

    +12% vs previous period

    Pending

    ₹5,000.00

    Funds

    4

    DonorFundAmountStatus
    Anna MathewGeneral fund₹2,500.00Received
    Ben ThomasBuilding project₹5,000.00Pending
    Carla VargheseWelfare fund₹1,500.00Received
    Illustrative example

    Dues ledger and statements

    Record dues paid by UPI, cash or bank transfer, mark them received, cancel with a reason and issue statements.

    Saves you the chasing at the end of the quarter.

  • community.example/app

    Awaiting review

    Posts waiting for an approver

    Review all
    • Daniel KurianVolunteers needed for Saturday setup…Under reviewApproveDecline
    • Youth groupCamp photos are up!Under reviewApproveDecline
    Illustrative example

    Notices, bookings and approvals

    Publish and pin notices, approve or decline clubhouse and hall requests, and review posts before they appear.

    Saves you sorting out clashes by phone.

  • community.example/app

    Documents

    Minutes, policies and guides

    Upload
    • Minutes · March meetingMinutesv2
    • Hall booking policyPoliciesv1
    • Welcome packGuidesv4
    Illustrative example

    Documents library

    Bylaws, minutes and circulars with versions and expiring share links; albums with consent recorded.

    Saves you hunting through chat history for the latest copy.

  • community.example/app

    Roles and access

    Each role sees only what it needs

    New role
    • AdministratorEverything
    • StaffPeople, events, content
    • TreasurerFunds, contributions, statements
    • MemberOwn profile, feed, RSVP, giving
    Illustrative example

    Roles and audit trail

    Give each committee member exactly the access they need and see who changed what.

    Saves you guessing after the fact.

  • community.example/app

    Family tree

    Three families · four generations

    Add relative
    Illustrative example

    Family tree administration

    If households want it, link related families, merge duplicates and export the tree.

    Saves you untangling who is related to whom.

On your phone — for every member

The whole society in every resident’s pocket: notices, bookings, event RSVP and dues records.

  • Notice boardNotices, polls and posts from the committee and the groups you belong to.
  • RSVP and remindersSay you are coming to a meeting or event and get reminded.
  • Push notificationsNotices, booking decisions and replies, with per-topic preferences.
  • Dues record and statementRecord a payment you made and see your household’s statement.
  • Book a facilityRequest the clubhouse or the hall and see when it is decided.
  • Household viewYour household and the wider family tree where it is enabled.
  • Resident directory, with privacyFind neighbours according to the visibility they chose.
  • Groups and committeesJoin groups, respond to roster invites and help where you are needed.
  • DocumentsBylaws, minutes and circulars whenever you need them.
  • Dark mode and several communitiesLight or dark, and switch between the communities you belong to.
Anna Mathew2 h

Harvest gathering this Saturday at 5 pm. Bring the family and a dish to share.

Ben Thomas5 h

Which evening works for the volunteers’ meeting?

13 votes
PinnedHall closed on 14 JuneThe hall is closed for floor repairs. Services move to the side room.
Illustrative example

Community picnic

10:00 - 14:00Riverside park north lawn
86 going
Capacity86 of 120
Coming up
Volunteers meetingHall B · 18:30
Sunday gatheringMain hall · 09:00
Illustrative example
Annual statement 2026₹18,5004 contributions recorded
General fund5 Jan · UPI₹2,500Received
Building project2 Feb · Bank₹5,000Received
General fund1 Mar · UPI₹2,500Received
Welfare fund6 Apr · Cash₹1,500Pending

Records gifts made through your community’s own channel. No card details are taken here.

Illustrative example

Web vs mobile at a glance

WhoBest on the webBest on mobile
ResidentHousehold statement, bylaws and minutesNotices, RSVP, book the clubhouse, record a payment
Committee memberDashboard, household register, meeting planningApprove a booking, roster responses, quick replies
TreasurerDues ledger, reconciliation, statements, trendsMark a payment received, check a fund
AdministratorRoles, settings, approvals, audit log, seriesApprove a post, pin a notice

Illustrative example

A day in the life

  • Resident

    A weekend, from the phone

    1. Reads the notice about the water tank cleaning and sees it pinned at the top.
    2. Requests the clubhouse for a birthday and is told once the committee approves.
    3. Records this quarter’s maintenance paid by UPI so it appears on the household statement.
  • Committee member

    Before the meeting, on the web

    1. Reviews the clubhouse requests and approves two, declining one with a reason.
    2. Publishes a notice about the annual meeting and opens RSVPs.
    3. Uploads the draft minutes and shares a link that expires after a week.
  • Treasurer

    Quarter end, on the web

    1. Filters the ledger by household and marks payments as received against bank references.
    2. Cancels a duplicate entry with a reason; the audit log records it.
    3. Exports the dues report for the committee.

Modules you get for housing and resident welfare societies

  • Residents
  • Households
  • Family tree
  • Meetings and events
  • Dues and contributions
  • Community feed
  • Groups
  • Committees and rosters
  • Documents
  • Media
  • Facilities and bookings
  • Notices
  • CertificatesOptional
  • Staff and HROptional

Households and the family tree

Start with households for every unit, and grow into a family tree where residents want one: related families, generations and links, all with approvals and privacy.

Family tree

Private by design

Each resident chooses who sees their details, so a neighbour directory never becomes a public list. Consent is recorded before photos are shared. Roles limit what committee members and staff can see, and every change is in the audit trail.

Trust

Frequently asked questions

  • Does it collect maintenance dues online?

    It records dues that residents pay through the society’s own channels, such as UPI, cash or bank transfer, and produces statements. It does not take card or bank details.

  • Who approves clubhouse and hall bookings?

    People with the right role, usually committee members. Requests show conflicts, and decisions come with a reason.

  • Can we limit who sees the bylaws and minutes?

    Yes. Documents keep versions, and share links can expire, so a circular is not forwarded forever.

  • Do we need the family tree?

    No. Households work on their own. The family tree is an optional service you can enable later.

One home for your whole community.

Set it up in an afternoon. Invite your people. Run it together.

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