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Run your club without the spreadsheets.

Track memberships and dues, schedule sessions and fixtures, pick squads and book the courts. Officers work on the web; every member has the club in their pocket.

Get startedSee the mobile app

Why club communities choose VibeMind

  • Memberships and dues

    Membership types and status in one directory. Dues paid through your own channels are recorded and reconciled, with statements for each member.

  • Sessions and fixtures

    Weekly sessions as recurring series, one-off fixtures with RSVP and capacity, and attendance and check-in on the day.

  • Squads and committees

    Squads with rosters for each fixture and committees with clear roles. Players accept or decline from their phone; captains see gaps early.

  • Facility bookings

    Courts, pitches and rooms with availability and approval, so two teams never turn up for the same slot.

  • Club feed and polls

    Posts, polls and reactions for team selection, kit orders and social nights, instead of a noisy group chat.

  • Sponsors and funds

    Funds for kit, tournaments and sponsor contributions, with a clear record of what came in and what it was for.

On the web — for leaders and administrators

Officers, coaches and treasurers run the club from a desk: the dashboard, the dues ledger, session planning and booking approvals.

  • community.example/app

    Dashboard

    Your community at a glance

    New announcement

    Members

    1,284

    +3.2% vs previous period

    Households

    412

    +1.1% vs previous period

    This month

    7 events

    2 upcoming vs previous period

    Contributions

    ₹2.4L

    −4% vs previous period

    Upcoming events

    • Community picnicRiverside park · 10:0086 going
    • Volunteers meetingHall B · 18:3024 going
    • Sunday gatheringMain hall · 09:00212 going

    Recent activity

    • Anna Mathew joined the welcome team
    • Harvest gathering was published
    • Welfare fund statement was issued
    Illustrative example

    Dashboard and reports

    Attendance, membership numbers and dues status in one place, with CSV export for committee meetings.

    Saves you building the same spreadsheet every month.

  • community.example/app

    Members

    1,284 people · 412 households

    Add member
    NameStatusHouseholdCity
    Anna MathewActiveMathewKochi
    Ben ThomasPendingThomasPune
    Carla VargheseActiveVarghesePala
    Daniel KurianInactiveKurianKozhikode
    Illustrative example

    Members and membership types

    Edit profiles, set membership types and status, manage visibility and welcome new joiners.

    Saves you the paper register and the phone calls.

  • community.example/app

    Events

    Plan services, gatherings and series

    New event
    • Community picnicRiverside park · 10:00 – 14:0086 / 120Published
    • Volunteers meetingHall B · 18:3024 / 40Published
    • Sunday gatheringWeekly series · Main hall212Published
    • Youth camp briefingHall A · 17:000 / 60Draft
    Illustrative example

    Sessions and fixtures

    Create recurring sessions, handle exceptions such as a rained-off week, and open fixtures with RSVP and capacity.

    Saves you re-creating the same session every week.

  • community.example/app

    Contributions

    Recorded through your own channels

    Record contribution

    Received this month

    ₹9,000.00

    +12% vs previous period

    Pending

    ₹5,000.00

    Funds

    4

    DonorFundAmountStatus
    Anna MathewGeneral fund₹2,500.00Received
    Ben ThomasBuilding project₹5,000.00Pending
    Carla VargheseWelfare fund₹1,500.00Received
    Illustrative example

    Dues ledger and statements

    Record dues on behalf of members, mark them received, cancel with a reason, and issue statements.

    Saves you chasing who has paid.

  • community.example/app

    Awaiting review

    Posts waiting for an approver

    Review all
    • Daniel KurianVolunteers needed for Saturday setup…Under reviewApproveDecline
    • Youth groupCamp photos are up!Under reviewApproveDecline
    Illustrative example

    Booking approvals and moderation

    Approve or decline court and room requests with a reason, and review posts before they appear in the feed.

    Saves you double-booked courts.

  • community.example/app

    Documents

    Minutes, policies and guides

    Upload
    • Minutes · March meetingMinutesv2
    • Hall booking policyPoliciesv1
    • Welcome packGuidesv4
    Illustrative example

    Documents and media library

    Constitution, minutes and fixtures lists with versions and expiring share links; match albums with consent recorded.

    Saves you hunting through email attachments.

  • community.example/app

    Roles and access

    Each role sees only what it needs

    New role
    • AdministratorEverything
    • StaffPeople, events, content
    • TreasurerFunds, contributions, statements
    • MemberOwn profile, feed, RSVP, giving
    Illustrative example

    Roles and audit trail

    Give each officer exactly the access they need and see who changed what.

    Saves you guessing after the fact.

  • community.example/app

    Documents

    Minutes, policies and guides

    Upload
    • Minutes · March meetingMinutesv2
    • Hall booking policyPoliciesv1
    • Welcome packGuidesv4
    Illustrative example

    Membership cards and certificates

    Issue membership cards and award certificates from templates, and keep the register in one place.

    Saves you designing a card every season.

On your phone — for every member

The same club in every member’s pocket: feed, session RSVP, dues record and squad invites.

  • Club feed and pollsPosts, polls and announcements from the club and its squads.
  • RSVP and remindersSay you are playing or coming along and get reminded before the session.
  • Push notificationsAnnouncements, squad invites and replies, with per-topic preferences.
  • Dues record and statementRecord a payment you made and see your statement.
  • Directory, with privacyFind fellow members according to the visibility they chose.
  • Squads and committeesJoin squads, respond to selection invites and see your fixtures.
  • GroupsJoin social groups and interest groups with their own feed.
  • Facility bookingsRequest a court or room and see when it is approved.
  • Membership card and documentsYour membership card and the club’s shared documents.
  • Dark mode and several communitiesLight or dark, and switch between the clubs you belong to.
Anna Mathew2 h

Harvest gathering this Saturday at 5 pm. Bring the family and a dish to share.

Ben Thomas5 h

Which evening works for the volunteers’ meeting?

13 votes
PinnedHall closed on 14 JuneThe hall is closed for floor repairs. Services move to the side room.
Illustrative example

Community picnic

10:00 - 14:00Riverside park north lawn
86 going
Capacity86 of 120
Coming up
Volunteers meetingHall B · 18:30
Sunday gatheringMain hall · 09:00
Illustrative example
Annual statement 2026₹18,5004 contributions recorded
General fund5 Jan · UPI₹2,500Received
Building project2 Feb · Bank₹5,000Received
General fund1 Mar · UPI₹2,500Received
Welfare fund6 Apr · Cash₹1,500Pending

Records gifts made through your community’s own channel. No card details are taken here.

Illustrative example

Web vs mobile at a glance

WhoBest on the webBest on mobile
MemberDues statement, printable membership cardFeed, polls, RSVP, record a payment, squad invites
CoachSession planning, squad rosters, attendanceSquad responses, post to the squad, check-in
TreasurerDues ledger, reconciliation, statements, trendsMark a payment received, check a fund
AdministratorRoles, settings, approvals, audit log, seriesApprove a booking, pin an announcement

Illustrative example

A day in the life

  • Member

    Match week, from the phone

    1. Votes in the poll for Saturday’s kick-off time and RSVPs for the fixture.
    2. Records the season dues paid by UPI so they appear on the statement.
    3. Accepts a squad invite for the weekend fixture.
  • Coach

    Monday, on the web

    1. Opens the dashboard and sees attendance at the last three sessions.
    2. Fills the Saturday squad roster and sends invites; replies come back to the phone.
    3. Requests the second court for Thursday’s session; the booking is approved by the secretary.
  • Treasurer

    Month end, on the web

    1. Filters the ledger by fund and marks the month’s dues as received against bank references.
    2. Cancels a duplicate entry with a reason; the audit log records it.
    3. Exports the dues report for the committee meeting.

Modules you get for clubs

  • Members and guests
  • Sessions and fixtures
  • Dues and funds
  • Club feed and polls
  • Groups
  • Squads and rosters
  • Documents
  • Media
  • Facilities and bookings
  • Announcements
  • Membership cards and certificates
  • HouseholdsOptional
  • Family treeOptional
  • Staff and HROptional

Private by design

Each member chooses who sees their details. Consent is recorded before photos are shared. Roles limit what officers and staff can see, and every change is in the audit trail.

Trust

Frequently asked questions

  • Can members pay their dues in the app?

    It records dues that people pay through your club’s own channels, such as UPI, cash or bank transfer, and produces statements. It does not take card or bank details.

  • Can we run sessions and fixtures?

    Yes. Sessions are recurring events, fixtures are one-off events, both with RSVP, capacity, attendance and check-in.

  • Can we book courts and rooms?

    Yes. Members request a slot, conflicts are flagged, and a manager approves or declines with a reason.

  • Can we issue membership cards?

    Yes. Cards and certificates are created from templates and issued to members, and can be revoked if needed.

One home for your whole community.

Set it up in an afternoon. Invite your people. Run it together.

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