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Keep every branch of the family close.

Bring every branch into one family tree, plan reunions, keep contribution records and remember loved ones together. Conveners work on the web; every relative has the family in their pocket.

Get startedSee the mobile app
  • Households today, a full tree when you are ready
  • Marriages between families, with approvals
  • Private details stay masked, never exposed
Mathew–Thomas Family AssociationIllustrative sample

How are we related?

Maya is Anna’s daughter.

Anna → parent of → Maya

Why family association communities choose VibeMind

  • Every branch, one tree

    A full family tree across generations, with households, links between families and approvals, so every branch can find its place.

  • Reunions and gatherings

    Reunions and family gatherings as events, with RSVP, headcounts and attendance, so the hosts know who is coming.

  • Contributions and welfare funds

    Funds for levies, welfare and family projects. Contributions made through your own channels are recorded, reconciled and summarised in statements.

  • Remembering together

    Births and anniversaries from the tree, and a gentle remembrance list for the family members we have lost.

  • Elders and conveners

    Roles for conveners and elders, with approvals for new links and posts, so the family decides who can change what.

  • Photos and documents

    Albums with consent recorded and a shared archive of letters, records and histories, kept with versions.

On the web — for leaders and administrators

Conveners, elders and treasurers look after the family from a desk: the tree, the contribution ledger, gathering plans and approvals.

  • community.example/app

    Dashboard

    Your community at a glance

    New announcement

    Members

    1,284

    +3.2% vs previous period

    Households

    412

    +1.1% vs previous period

    This month

    7 events

    2 upcoming vs previous period

    Contributions

    ₹2.4L

    −4% vs previous period

    Upcoming events

    • Community picnicRiverside park · 10:0086 going
    • Volunteers meetingHall B · 18:3024 going
    • Sunday gatheringMain hall · 09:00212 going

    Recent activity

    • Anna Mathew joined the welcome team
    • Harvest gathering was published
    • Welfare fund statement was issued
    Illustrative example

    Dashboard and reports

    Branches, upcoming gatherings and contribution trends in one place, with CSV export.

    Saves you building the same spreadsheet every year.

  • community.example/app

    Members

    1,284 people · 412 households

    Add member
    NameStatusHouseholdCity
    Anna MathewActiveMathewKochi
    Ben ThomasPendingThomasPune
    Carla VargheseActiveVarghesePala
    Daniel KurianInactiveKurianKozhikode
    Illustrative example

    Members and households

    Edit profiles, manage households, set visibility and bring new relatives into the family.

    Saves you the address book and the phone calls.

  • community.example/app

    Events

    Plan services, gatherings and series

    New event
    • Community picnicRiverside park · 10:00 – 14:0086 / 120Published
    • Volunteers meetingHall B · 18:3024 / 40Published
    • Sunday gatheringWeekly series · Main hall212Published
    • Youth camp briefingHall A · 17:000 / 60Draft
    Illustrative example

    Reunions and gathering planning

    Create reunions and recurring gatherings, open RSVP with headcounts, and record who came.

    Saves you counting replies in a chat thread.

  • community.example/app

    Contributions

    Recorded through your own channels

    Record contribution

    Received this month

    ₹9,000.00

    +12% vs previous period

    Pending

    ₹5,000.00

    Funds

    4

    DonorFundAmountStatus
    Anna MathewGeneral fund₹2,500.00Received
    Ben ThomasBuilding project₹5,000.00Pending
    Carla VargheseWelfare fund₹1,500.00Received
    Illustrative example

    Contribution ledger and statements

    Record contributions on behalf of relatives, mark them received, cancel with a reason, and issue statements.

    Saves you chasing who has contributed.

  • community.example/app

    Awaiting review

    Posts waiting for an approver

    Review all
    • Daniel KurianVolunteers needed for Saturday setup…Under reviewApproveDecline
    • Youth groupCamp photos are up!Under reviewApproveDecline
    Illustrative example

    Announcements and approvals

    Publish family news, and review posts and new tree links before they appear.

    Saves you untangling a mistaken link later.

  • community.example/app

    Documents

    Minutes, policies and guides

    Upload
    • Minutes · March meetingMinutesv2
    • Hall booking policyPoliciesv1
    • Welcome packGuidesv4
    Illustrative example

    Documents and photo archive

    Letters, records and histories with versions and expiring share links; albums with consent recorded.

    Saves you hunting through old boxes and email attachments.

  • community.example/app

    Roles and access

    Each role sees only what it needs

    New role
    • AdministratorEverything
    • StaffPeople, events, content
    • TreasurerFunds, contributions, statements
    • MemberOwn profile, feed, RSVP, giving
    Illustrative example

    Roles and audit trail

    Give each convener and elder exactly the access they need and see who changed what.

    Saves you guessing after the fact.

  • community.example/app

    Family tree

    Three families · four generations

    Add relative
    Illustrative example

    Family tree administration

    Link families, approve connections, merge duplicates and export the tree.

    Saves you untangling who is related to whom.

On your phone — for every member

The whole family in every relative’s pocket: the tree, gatherings, news and contribution records.

  • Family tree and household viewExplore your household and the wider tree, and see how you are related.
  • Family feedNews, photos, polls and announcements from the association and its branches.
  • RSVP and remindersSay you are coming to a reunion or gathering and get reminded.
  • Push notificationsAnnouncements, invites and replies, with per-topic preferences.
  • Contribution record and statementRecord a contribution you made and see your statement.
  • Birthdays and anniversariesRemember the days that matter, drawn from the tree.
  • Directory, with privacyFind relatives according to the visibility they chose.
  • Branches and committeesJoin your branch, respond to invites and help where you are needed.
  • Photos, certificates and documentsFamily albums, your certificates and the association’s shared documents.
  • Dark mode and several communitiesLight or dark, and switch between the communities you belong to.
Anna Mathew2 h

Harvest gathering this Saturday at 5 pm. Bring the family and a dish to share.

Ben Thomas5 h

Which evening works for the volunteers’ meeting?

13 votes
PinnedHall closed on 14 JuneThe hall is closed for floor repairs. Services move to the side room.
Illustrative example

Community picnic

10:00 - 14:00Riverside park north lawn
86 going
Capacity86 of 120
Coming up
Volunteers meetingHall B · 18:30
Sunday gatheringMain hall · 09:00
Illustrative example
Mathew familyPrimary
Thomas MathewFather
Leah ThomasMother
Anna MathewDaughter
Ben MathewSon
Linked families
Thomas familyMarriage allianceActive
Varghese familyMarriage allianceActive
Thomas to VargheseAwaiting approvalPending
Illustrative example

Web vs mobile at a glance

WhoBest on the webBest on mobile
MemberStatement, certificates, exploring the tree on a large screenTree, feed, RSVP, record a contribution, birthdays
ConvenerGathering planning, announcements, tree approvalsPost news, see who is coming, approve a link
TreasurerLedger, reconciliation, statements, trendsMark a contribution received, check a fund
AdministratorRoles, settings, approvals, audit log, tree mergesApprove a post, pin an announcement

Illustrative example

A day in the life

  • Member

    Before the reunion, from the phone

    1. Opens the family tree, finds a cousin from another branch and sees how they are related.
    2. RSVPs for the household to the annual reunion.
    3. Records this year’s contribution to the welfare fund by UPI so it appears on the statement.
  • Convener

    Monday, on the web

    1. Reviews a new link between two branches and approves it.
    2. Opens the RSVP headcount for the reunion and shares it with the hosts.
    3. Adds a name to the remembrance list and posts a note for the family.
  • Treasurer

    Year end, on the web

    1. Filters the ledger by fund and marks the year’s contributions as received against bank references.
    2. Cancels a duplicate entry with a reason; the audit log records it.
    3. Issues statements to every contributing household.

Modules you get for family associations

  • Members and guests
  • Households
  • Family tree
  • Reunions and gatherings
  • Contributions and welfare funds
  • Family feed
  • Groups
  • Branches and committees
  • Documents
  • Photos and media
  • Announcements
  • Certificates
  • Facilities and bookingsOptional
  • Staff and HROptional

Family connections

Every branch, one tree.

Start with households, and grow into a full tree: generations, marriages between families and relatives who are not members.

  • Generations and marriagesParents, partners, adoptive and step relations, including ended and widowed unions.
  • Families linked, with approvalA marriage creates a pending link. The other family approves it before the bridge goes live.
  • Everyone belongsDeparted ancestors and relatives without an account sit in the tree, clearly marked.
  • Private by designA private person shows as “Private member”. The tree stays connected, the details stay hidden.
  • 15 people
  • 4 generations
  • 3 families
  • 1 pending link
Anna Mathew · the focus personSelect anyone in the sample to see how they relate to Anna.Open the interactive sample
ParentMarriage allianceEnded unionAdoptiveIllustrative sample

Private by design

Each relative chooses who sees their details, and living relatives’ private details are masked in the tree. Consent is recorded before photos are shared. Roles limit what conveners can change, and every change is in the audit trail.

Trust

Frequently asked questions

  • Can we handle levies and welfare contributions online?

    It records contributions that people make through your association’s own channels, such as UPI, cash or bank transfer, and produces statements. It does not take card or bank details.

  • Can relatives who are not members appear in the tree?

    Yes. Relatives who are not members, and those who have passed away, can be part of the tree, with privacy controls for living relatives.

  • Who decides what goes into the tree?

    Your conveners and elders. Links between families and new posts can require approval, and every change is in the audit trail.

  • Can we export our tree?

    Yes. The tree can be exported, so your family history is never locked in.

One home for your whole community.

Set it up in an afternoon. Invite your people. Run it together.

Get started